1. Introduction

1.1 This policy aims to set out the principles of the Company in relation to the shareholders’ communications, with the objective of ensuring equal, timely, effective, transparent, accurate and open communications with the shareholders of the Company (the “Shareholders”).

2. General Policy

2.1 Information is communicated to the Shareholders mainly through the Company’s interim reports, annual reports and where applicable, quarterly reports, annual general meetings and other general meetings that may be convened, as well as by making available the disclosures submitted to The Stock Exchange of Hong Kong Limited (the “Stock Exchange”) for publication and corporate communications and other corporate publications on the Stock Exchange’s website at www.hkexnews.hk and the Company’s website at www.qingdao-port.com.

3. Communication Strategies

3.1 The contact details of the Company are set out in the Company’s website, in order to enable the Shareholders to make any query that they may have with respect to the Company.

3.2 Shareholders should direct their enquiries about their shareholdings to the Company’s Hong Kong share registrar. Their details are as follows: 

Computershare Hong Kong Investor Services Limited 

Shops 1712-1716, 17th Floor, Hopewell Centre 

183 Queen’s Road East

 Wanchai 

Hong Kong

3.3 Shareholders may at any time make a request for the Company’s information to the extent such information is publicly available.

3.4 Corporate Communications have the meaning ascribed thereto in the Rules Governing the Listing of Securities on the Stock Exchange of Hong Kong Limited (the “Listing Rules”), which include but are not limited to (i) the directors’ report, the annual accounts together with a copy of the auditor’s eport, (ii) the interim report, (iii) a notice of meeting, (iv) a listing document, (v) a circular, and (vi) a form of proxy.

3.5 Corporate Communications should be made available to the Shareholders in a timely manner. They should be in plain language and in both English and Chinese versions to facilitate the Shareholders’ understanding.

3.6 Shareholders are encouraged to provide, amongst other things, their contact details, in particular, their email address to the Hong Kong share registrar of the Company in order to facilitate timely and effective communications.

3.7 The Company’s website provides the Shareholders with the corporate information, such as principal business activities and latest development of the Company and its subsidiaries (collectively the “Group”). Also, it provides information on corporate governance of the Group as well as the compositions and functions of the board of directors of the Company (the “Board”) and the Board committees.

3.8 The Company publishes its results announcement on the Stock Exchange’s and the Company’s websites after the results have been approved by the Board. The results announcement contains the performance and results of the Group, details on the recommended dividend payment (if any) and closure of the register of members and any other information required to be disclosed under the Listing Rules from time to time.

3.9 Information released by the Company for publication on the website of the Stock Exchange is also posted on the Company’s website immediately thereafter. Such information includes but is not limited to interim reports, annual reports and where applicable, quarterly reports, announcements, circulars, notices of general meetings and associated explanatory documents (if any) and any other information required to be published under the Listing Rules from time to time.

3.10 Press releases issued by the Company from time to time are also available on the Company’s website.

3.11 Information on the Company’s website is updated on a regular basis.

3.12 General meetings provide an opportunity for constructive communication between the Company and the Shareholders. Shareholders are encouraged to participate in general meetings or to appoint proxies to attend and vote at the meetings for and on their behalf if they are unable to attend the meetings

3.13 Appropriate arrangements for the general meetings shall be in place to encourage Shareholders’ participation.

3.14 When the Company convenes a general meeting, a written notice of the meeting, related circulars and forms of proxy shall be given 45 days before the date of the meeting to notify all shareholders whose names appear in the register of members. The notice shall include the matters to be considered at and the date and place of the meeting. The forms of proxy will also be provided to the Shareholders for appointing proxies to attend and vote at the general meeting on their behalf.

3.15 Board members, in particular, the chairman of the Board committees or their delegates, appropriate senior executives and external auditor will attend the general meetings to answer the Shareholders’ questions.

3.16 Proceedings of the Company’s general meetings will be reviewed from time to time to ensure that they are in compliance with the requirements under the articles of association of the Company, the Listing Rules and the applicable laws of the PRC, and follow the good corporate governance practices. Separate resolution on each substantially separate issue will be proposed for voting at the general meeting. The chairman of the general meeting will propose to vote the resolutions (except resolutions which relate purely to procedural or administrative matters) by poll in accordance with the articles of association of the Company. Scrutineer will be appointed for the vote-taking at the general meeting. The voting results will be published on the websites of the Company and of the Stock Exchange subsequent to the close of the general meeting.

4. Shareholder Privacy

4.1 The Company recognizes the importance of Shareholders’ privacy and will not disclose Shareholders’ information without their consent, unless required by the Stock Exchange, the Securities and Futures Commission, or by applicable laws and regulations, to do so.